Overview of Motion and Monday.com
Motion and Monday.com are both popular project management platforms, but they take different approaches to boosting productivity. Motion emphasizes AI-driven scheduling and personal task management, aiming to optimize the workday for individuals or small teams. Monday.com is designed for broader team collaboration, offering customizable project boards, workflow automation, and more collaborative features.
For teams choosing between these platforms, the differences in automation, team collaboration, and pricing are significant. Here’s how Motion vs Monday.com compares on core business needs.
Key Takeaways
- Motion focuses on AI scheduling and personal productivity; Monday.com excels in team workflow management.
- Automation in Motion is tailored for individuals, while Monday.com offers workflow automation that scales with team size and plan.
- Monday.com provides broader security compliance (SOC 2 Type II) compared to Motion.
- Pricing and user limits in both tools depend heavily on the selected tier, impacting suitability for teams of different sizes.
Motion vs Monday.com: Feature Comparison
| Feature | How Motion handles it | How Monday.com handles it | Best for |
|---|---|---|---|
| Task Management | AI-powered, prioritizes individual task lists and schedules | Board-based, supports collaborative team tasks and updates | Individuals seeking automated daily planning |
| Automation | Personal, focuses on automated scheduling | Custom workflow automation (limits vary by plan) | Teams needing automated workflows |
| Team Collaboration | Limited, varies by plan | Boards, assignments, file sharing, group updates | Collaborative teams and larger organizations |
| Pricing | Starts at $19/month (annual) | Starts at $9/seat/month (annual) | Teams on a tight budget or needing per-user pricing |
| Limits | Team members and scheduling range restricted by plan | Automations/integrations limited on Basic, more on higher tiers | Depends on desired features and team size |
| Integrations & API | Not publicly specified. | Not publicly specified. | Not publicly specified. |
| Security Standards | Encryption; compliance certifications not specified | SOC 2 Type II; encryption at rest/in transit | Organizations with strict compliance needs |
| User Experience | Personalized, focused on individual calendars/tasks | Collaborative, visual interface for teams | Solo users (Motion); teams and projects (Monday.com) |
| Customer Support | Not publicly specified. | Not publicly specified. | Not publicly specified. |
Core Features: Motion vs Monday.com
Motion specializes in AI-powered scheduling, automatically rebuilding your day when priorities shift. This personal task management approach can save significant time for individuals, especially those with unpredictable schedules. By contrast, Monday.com offers a suite of project management tools: custom boards, workflow automation, and collaborative features. Monday.com’s system targets structured group projects and processes—for teams that need planning, tracking, and updating work together.
Motion’s automation is built around optimal scheduling; Monday.com lets you automate workflow steps across boards, though available automations depend on pricing tier. For task management, Motion is stronger for solo users, while Monday.com is broader for structured team environments.
Automation and Task Management
One of Motion’s biggest strengths is its use of AI to automate personal schedules. Add or update a task, and Motion slots it optimally into your calendar. Recurring tasks and shifting deadlines are handled automatically, designed for an individual’s workflow. There are limits: for example, the calendar can schedule up to 60 days in advance, and team member numbers depend on your chosen plan.
Monday.com’s automation is more configurable, especially at higher tiers. Even so, the Basic plan restricts automations (and integrations). You’ll get access to workflow automation, including recurring tasks, status updates, notifications, and dependencies—but these scale with your payment plan. If your focus is team-based workflows or running complex projects, Monday.com’s system provides more flexibility.
Team Collaboration and User Experience
With Motion, team functionality exists but is more limited than at Monday.com. The number of active team members varies by subscription level. Its interface emphasizes individual priorities, with less built-in support for deep collaboration or knowledge sharing.
Monday.com’s interface is team-centric. Boards, assignments, file sharing, and project updates are all accessible. Its visual, board-based user experience caters to teams of all sizes—though new users may experience a learning curve with advanced features. For collaborative projects spanning multiple contributors, Monday.com’s structure is often more effective.
Pricing and Plan Differences
Motion’s pricing starts at $19 per month (billed annually). Each plan restricts the maximum number of users and scheduling range. While competitive for individuals, costs can add up for teams due to per-seat limits and upgrade requirements for more seats or features.
Monday.com charges $9 per seat per month (billed annually) at its entry level, with higher plans unlocking more automations, integrations, and collaboration features. The per-seat model can be cost-effective for smaller teams, but overall pricing increases with team size and required features, potentially exceeding Motion’s cost for larger groups or advanced needs. Small teams or those with tight budgets should weigh the feature unlocks against their growth projections and workflow demands.
Integrations and API Access
For both Motion and Monday.com, specific information on available integrations and developer/API options is not publicly specified. If you rely on integration with third-party tools or need API access for custom workflows, check with each vendor directly for up-to-date documentation and partner listings before committing.
Security and Compliance Standards
Security remains critical for any productivity platform. Motion states that it uses encryption for data security, but does not publicly specify compliance certifications like ISO 27001 or others. Monday.com stands out with documented SOC 2 Type II compliance, plus data encryption at rest and in transit. For organizations in regulated industries or with strict compliance requirements, Monday.com’s clarity on security standards is an advantage.
Customer Support and Resources
There is no public specification for either Motion or Monday.com on detailed customer support channels, live assistance, or resource centers. You may expect documentation and help resources on both, but if support responsiveness and available channels are critical, request specifics from the vendor or explore independent user reviews before making a decision.
When to Choose Motion vs Monday.com
Choose Motion when you need AI-driven automated scheduling tailored for individuals or small teams, want minimal setup, and prioritize daily calendar optimization. It’s ideal for professionals whose workdays change often and who don’t need extensive group collaboration.
Choose Monday.com if your workflows depend on team collaboration, require custom boards, or need advanced automation that scales. Monday.com is better for larger organizations, regulated industries seeking strong compliance (SOC 2 Type II), and teams that want to centralize work, communication, and tracking in one platform.
Conclusion
The right choice between Motion vs Monday.com depends on how you work. Solo professionals and small teams needing automated schedules will benefit from Motion. If your needs center on collaboration, structured workflows, or compliance, Monday.com is a stronger fit. Both platforms take distinct approaches, so your team size, growth plans, and feature requirements should guide your final call.
FAQs
Which is better for task management: Motion or Monday.com?
Motion is better for individual task management with automated scheduling. Monday.com is typically stronger for teams managing complex projects.
How does Motion’s automation compare to Monday.com?
Motion’s automation optimizes personal schedules, while Monday.com enables workflow automation across teams (with more functions at higher plans).
What are the pricing differences between Motion and Monday.com?
Motion starts at $19 per month (annual billing). Monday.com starts at $9 per seat per month (annual), with more features at higher plans.
Is Motion as secure as Monday.com?
Motion uses encryption, but compliance certifications aren’t specified. Monday.com is SOC 2 Type II compliant, offering clearer security assurance.
Which platform offers better integrations?
Not publicly specified for either. Check each vendor’s latest documentation if integrations are vital.
Are there significant differences in feature sets?
Yes. Motion focuses on personal productivity and AI scheduling; Monday.com offers a broader suite for team project management and collaboration.
How do Motion and Monday.com handle team collaboration?
Motion offers limited collaboration tied to plan tiers. Monday.com provides robust boards, assignments, and group updates for teams.
Which tool is better suited for large organizations?
Monday.com, due to scalable collaboration, flexible automation, and its clear security compliance standards.