Introduction
If you’re weighing Notion vs Evernote, you’re not alone. Both tools help individuals and teams organize information, manage projects, and take notes across devices. Notion has gained traction for its flexible workspace organization and database features, while Evernote is a household name for streamlined note-taking and web clipping. Choosing the right platform can be critical for productivity—whether you’re running a business or managing your personal knowledge base.
Key Takeaways
- Notion is best for complex workspace organization, team collaboration, and custom wikis, while Evernote excels at structured note-taking and web capture.
- Both offer free tiers, but storage and device limits differ significantly.
- Security is strong on both—each offers encryption at rest and in transit, plus SOC 2 Type II compliance.
- Integration details, including support for third-party tools, are not publicly specified.
| Feature | How Notion handles it | How Evernote handles it | Best for |
|---|---|---|---|
| Workspace Organization | Flexible databases, customizable pages, project and wiki capabilities | Structured notebooks and notes | Teams needing structure (Notion); Individuals with traditional notes (Evernote) |
| Note-Taking Capabilities | Customizable note structure and formatting | Structured notes, advanced OCR for attachments | Custom layouts (Notion); Fast capture/search (Evernote) |
| Collaboration Tools | Collaborative editing, sharing, real-time updates | Sharing and collaboration, less focus on real-time edits | Teams collaborating live (Notion) |
| Web Clipper | Web content capture options | Robust web clipping tool | Research and archiving (Evernote) |
| Pricing Tiers | Free; paid from $8/user/month (2024) | Free; paid from $14.99/month, $8.33/month annually | Budget teams (Notion); Power users (Evernote) |
| Storage & Device Limits | No major storage/device limits on Free; limited integrations | Free: 60MB/month, syncs to 2 devices | Heavy users (Notion); Light users (Evernote) |
| Security & Compliance | Encryption at rest/in transit, SOC 2 Type II | Encryption at rest/in transit, SOC 2 Type II | Enterprise (Tie) |
| Integration Support | Not publicly specified | Not publicly specified | Not enough information |
| Mobile Apps | Available | Available | On-the-go usage (Tie) |
Workspace Organization Features
Notion provides highly customizable pages, flexible databases, and integrated project and wiki tools, making it a strong choice for teams and businesses that need to structure a wide variety of information. Its approach allows deep nesting of content, the creation of tables and boards, and connecting data across a workspace. Evernote leans on a familiar notebook-and-note structure, ideal for straightforward capture and retrieval. If you want a workspace for projects, documentation, or multi-faceted teams, Notion gives you more flexibility. But for simple, searchable note stacks, Evernote is fast and effective.
Note-Taking Capabilities
Notion supports free-form note composition: you can add headings, checklists, images, embeds, and toggle lists. It’s easy to structure complex documents, build knowledge bases, or create multi-column layouts. Evernote, on the other hand, incorporates advanced OCR—making scanned documents and images searchable—and excels at capturing quick notes, attachments, and checklists. Its strength lies in reliable capture and fast search, but doesn’t match Notion’s level of page customization or relational databases. For detailed formatting or internal wikis, Notion wins. For scanning and searching PDFs or handwritten notes, Evernote leads.
Collaboration Tools
Notion allows teams to edit pages together, share workspaces, and see real-time changes, making it easy to create shared wikis or project spaces. You can mention teammates and set granular permissions. Evernote supports note sharing and basic collaboration, such as allowing others to view or edit notes, but lacks advanced real-time co-authoring. For dynamic teamwork and collaborative content-building, Notion is better suited. Evernote fits scenarios where you share static notes or reference material without needing live edits.
Web Clipper and Capture Functions
Evernote’s web clipper is one of its standout features. You can capture entire web pages, simplified articles, or screenshots directly into your notes—and tags and notebooks keep it organized. Notion also provides web content capture, but its web clipper is simpler. For heavy research, bookmarking, or archiving, Evernote offers more robust options. Notion users benefit from organizing captured content within Notion’s wider structures but may find the clipping process less detailed.
Pricing Tiers and Value
Notion has a free plan with core features, and paid plans begin at $8 per user per month as of 2024. Evernote also offers a free tier, but its Personal plan starts at $14.99/month (monthly billing) or $8.33/month (annual billing). Evernote’s free plan imposes notable restrictions: only 60MB uploads monthly and sync across two devices. Notion’s free plan doesn’t set major storage or device limits, making it more attractive for budget-conscious teams or extensive note-takers. Premium features in both platforms justify the costs for advanced needs—Notion for teams, Evernote for search and capture power.
Storage Limits and Device Policies
With Notion, free users aren’t significantly limited by storage or device count, though third-party integrations are restricted. Evernote’s free plan limits uploads to 60MB each month, and notes can only sync to two devices—an important consideration if you juggle tablets, phones, and desktops. Heavy users or teams working across many devices may find Notion’s model more suitable. Evernote’s limits can be restrictive unless you upgrade.
Security and Compliance
Both platforms encrypt data at rest and in transit and hold SOC 2 Type II certifications—meeting recognized standards for data security. Information on SAML and SSO support isn’t publicly specified based on available evidence. Both are reasonably secure for most business and personal contexts, but if SSO and granular enterprise policies are mission-critical, reach out to each provider for up-to-date specs before making a commitment.
Mobile Apps and Integration Support
Mobile apps are available for both Notion and Evernote, allowing you to access your notes on the go. Integration support specifics are not publicly available, so while both offer some ecosystem connectivity, details on supported apps or Zapier-style connections are unknown. For users who need seamless integrations with external tools, verify availability with both vendors before deciding. Both are solid options for cross-platform access and mobile note management.
Summary and Choosing the Right Tool
Notion shines in flexibility: page customization, workspace databases, and real-time collaboration make it a strong choice for fast-moving teams or those building complex internal wikis. Evernote is built for efficient, structured note-taking, advanced web clipping, and robust search—including OCR for scanned documents. If you work in large teams or need to organize multi-layered projects, Notion is likely the better fit. If you value quick capture, thorough document search, and rely on clipped content, Evernote stands out. Consider your environment, storage needs, device policies, and collaboration demands before committing.
FAQs
Which is better for collaboration, Notion or Evernote?
Notion, thanks to real-time editing, shared workspaces, and advanced permissions, suits team collaboration and wiki-building. Evernote allows basic note sharing but doesn’t match Notion’s live teamwork capabilities.
How do Notion and Evernote pricing plans compare?
Both offer free tiers. Notion starts at $8/user/month (2024) for paid plans. Evernote’s paid Personal plan is $14.99/month or $8.33/month if billed annually. Evernote’s free plan is more restrictive on storage and devices.
Does Notion offer better integrations than Evernote?
Integration support details are not publicly specified for either tool, so direct comparison isn’t possible with current information.
Is data stored in Notion more secure than in Evernote?
Both tools encrypt data at rest and in transit and maintain SOC 2 Type II compliance. No significant security difference is publicly evident.
Can I easily migrate notes from Evernote to Notion?
Not publicly specified. Check each platform’s support documentation or community forums for the latest migration options.
What are the main differences in mobile app experiences?
Both offer mobile apps. Feature sets are similar in delivering core note-taking and browsing, but specifics on advanced mobile functions aren’t detailed in the current evidence.
How does offline access compare between Notion and Evernote?
Offline access features are not publicly specified. Users should verify each service’s offline support before deciding.